How to Create a Google Form Wedding RSVP (Step-by-Step)

Planning a wedding is exciting—but let’s be honest, keeping track of RSVP responses can quickly turn stressful. Between texts, emails, and handwritten notes, things get messy fast. That’s where Google Forms for wedding RSVP comes in.

A Google Forms wedding RSVP lets you collect guest responses online in a way that’s simple, organized, and totally free. Best of all, you can link your form directly to your Canva wedding website template so everything feels seamless for your guests.

In this guide, we’ll walk you step-by-step through creating your own wedding RSVP Google Form—from setting up questions to customizing the design, connecting it to your website, and testing it before you send it out.

Why Use Google Forms for Wedding RSVP?

Before we dive into the tutorial, let’s cover why more couples are turning to Google Forms for wedding RSVP:

• Free and accessible: No hidden costs or subscriptions.

• Eco-friendly: Say goodbye to paper RSVP cards and postage.

• Instant notifications: Get alerts in your inbox as soon as guests reply.

• Customizable: Add questions about dietary needs, song requests, or anything else.

• Seamless integration: Link it directly to your Canva wedding website for a professional, cohesive look.

If you’re a DIY-loving couple who wants an affordable and modern solution, this method is for you.

What You’ll Need

Before you begin, gather a few essentials:

• A free Google account
• 10–15 minutes of your time
• A banner image for your form header (recommended size: 1600×400 px or wider)

💡 Pro tip: If you’re using our Canva wedding website template, we’ve already designed a matching RSVP banner for you—just personalize it with your names and date.

Step 1 — Create Your Blank Form

1. Go to forms.google.com.

2. Click Blank form to start fresh.

3. At the top, rename it to something like:
   “[Your Names] — Wedding RSVP”

4. In the description box, write:
   “Please let us know if you’ll be able to make it. Kindly RSVP by [date].”

This sets the tone and ensures guests know what’s expected.

Step 2 — Add Your RSVP Questions

Now let’s build your RSVP form. Below are suggested questions to include. You can copy them exactly or tweak for your needs.

Q1: Your Name (Person Completing This RSVP) *

• Type: Short answer
• Toggle Required ON

Q2: Email Address *

• Type: Short answer
• Toggle Required ON
• Click the ⋮ (three dots) → Response validation
• Choose Text • Email address
• Add custom error text: “Please enter a valid email.”

This ensures every RSVP includes a valid email address for follow-up.

Q3: Will You Be Joining Us? *

• Type: Multiple choice
• Options:

  • Accepts with joy

  • Declines with regret

Q4: How Many Guests Are Attending in Total (Including Yourself)?

• Type: Short answer
• Add Response validation: Number • Greater than or equal to • 0
• Error text: “Use a number.”

Q5: Please List the Full Names of Everyone Attending in Your Party *

• Type: Paragraph
• Toggle Required ON

Q6: Please List Any Dietary Requirements (Per Person if Needed)

• Type: Paragraph
• Q7: Leave a Message for the Couple

• Type: Paragraph

💡 Pro tip: You can add fun custom questions like “What song will get you on the dance floor?” to personalize the form.

Step 3 — Brand Your Form (Banner, Colors, Fonts)

One of the biggest drawbacks of a plain Google Form is its generic look. Thankfully, branding your form makes it feel personal and stylish.

1. Edit the Canva RSVP banner included in your template with your names and wedding date.
2. Download it as a JPEG (1600×400 px or wider).
3. In Google Forms, click the Theme (paint palette) icon.
4. Upload your Canva banner image under Header.
5. Pick one of Google’s suggested palettes or manually set your theme color.

Ideas for wedding-appropriate colors:

• Gold: #C5AD63
• Blush pink: #F7D6E0
• Sage green: #C9D6C5
• Ivory: #FCF9F8

For fonts, choose Formal (serif, elegant) or Basic (clean, modern).

Step 4 — Adjust Important Settings

This is where you make your form guest-friendly and functional.

1. Click Settings (gear icon) → Responses:

   • Collect email addresses → ON

   • Response receipts → Always

   • Limit to 1 response → OFF (important so non-Google users can RSVP)

   • Allow response editing → Optional

2. Click Presentation → Confirmation message:
   Add:
   “Thank you! Your RSVP has been received. You’ll get a copy by email.”

3. Click Save.

4. Turn on email notifications:

   • Go to Responses tab

   • Click the ⋮ (top-right)

   • Select Get email notifications for new responses

Now you’ll never miss a reply!

Step 5 — Log RSVPs in Google Sheets

For couples who want an organized guest list, this step is a lifesaver.

• Go to the Responses tab.
• Click the green Sheets icon.
• Choose “Create a new spreadsheet.”

Now every RSVP is automatically saved in a Google Sheet. You can sort, filter, or even share this sheet with your wedding planner.

Step 6 — Link the Form to Your Canva Wedding Website

Here’s where everything comes together.

1. In your form, click Send → Link icon → Copy (check Shorten URL if you like).
2. Open your Canva wedding website template.
3. Select your RSVP button.
4. Click the link (chain) icon and paste the Form URL.
5. Publish your site and test the button.

Now guests can visit your beautiful wedding website and RSVP instantly.

Step 7 — Test Like a Guest

Before sending it out, always test your form:

• Submit a “Yes” RSVP and a “No” RSVP.
• Check the guest confirmation emails.
• Confirm you received notifications.
• Open your Google Sheet to make sure the responses logged correctly.

Testing ensures everything runs smoothly on the big day.

Troubleshooting Tips

• Guest can’t open the form? → Make sure Limit to 1 response is OFF.
• Didn’t receive notifications? → Double-check “Get email notifications for new responses” is enabled.
• Banner crops oddly? → Use a wider image and keep text centered.

You’re Done!

Congratulations—you’ve just created a fully functional, customized Google Forms wedding RSVP and linked it to your Canva wedding website. Now, instead of chasing guests for answers, you can sit back and watch the RSVPs roll into your spreadsheet.

By combining the simplicity of a wedding RSVP Google Form with the elegance of a Canva wedding website, you get the best of both worlds: professional design and easy guest management.

Final Thoughts

If you’re planning your big day, there’s no need to spend hundreds on fancy RSVP software when you can achieve the same (or better!) results with free tools. Google Forms for wedding RSVP is reliable, customizable, and stress-free—and when paired with a Canva wedding website template, it creates a seamless experience for you and your guests.